Once a proposal has moved on in the process, a team of 5 volunteers is created to evaluate the proposal in more detail. The team includes an Evaluation Committee member, a Project Team Lead and 3 Project Team members. The team is comprised of people with varying strengths and skillsets that are relevant to the project in question. Often the team is spread around the world and only communicate with each other virtually over email and on weekly conference calls. During this phase (which may last up to 3-4 months), the team evaluates the proposal based on ADP’s 5 main criteria as well as other critical aspects pertaining to the project.
Analogous to an investment committee, the team tackles the project from every perspective:
- The need
- Potential for impact
- Credibility of the NGO
- Financial statements of the NGO
- Technical feasibility of the project
This process also includes conducting reference checks on the NGO (by talking to previous donors/project partners) as well as field visits to verify the information the NGO has provided to ADP. Project site visits are conducted by trained volunteers largely from major cities as well as smaller cities in Pakistan. The project evaluation team then makes a final funding decision on the project. If the project is rejected, the NGO is notified providing them reasons for the decision.